Still have questions? Leave a comment
Enter your email id to get the downloadable right in your inbox!
Enter your email id to get the downloadable right in your inbox!
Aside from formatting, an APA Style paper, thesis, or dissertation also features citations in the APA 7 format. The 7th edition of the APA Publication Manual lays down some guidelines you must follow in order to properly write your APA in-text citations and reference page.
We’ll tell you how to correctly write and format citations in the APA Style, but it’s your job to make them as accurate as possible. This establishes your credibility as a researcher and an author, so you should take your APA citations very seriously.
Plus, properly formatted citations help your reader focus on the content of your references. When the format is consistent, they can focus on the authors, articles, and web pages you have cited instead of the irregularity of years and page numbers in your in-text citations.
In this article, we’ll tell you how to write and format different types of sources for your APA internal citations as well as the citations list. We’re also including handy examples for each citation format to help you understand it better.
An in-text citation or internal citation appears when you paraphrase or quote from an external source. So every time you use ideas from another paper, book, or website, you need to add an in-text citation. Conversely, for every APA in-text citation in your paper, there needs to be a corresponding entry in your reference list.
Under the APA Style format, in-text citations consist of the author’s last name and the year of publication. Here’s an example:
The proposed coal mine would have displaced more than 25,000 people (Iman, 2016).
If there are two writers for a source, separate their names with an ampersand. While citing multiple authors, use “et. al.” after the name of the first author.
One author: (Iman, 2016)
Two authors: (Iman & Roy, 2016)
Three or more authors: (Iman et. al., 2016)
In the case of direct quotations from books or journal articles, you also need to include the page number. This is denoted by a “p.” which is followed by the page number.
The report found that “the proposed coal mine will displace more than 25,000 people” (Iman, 2016, p. 45).
If the quote extends to more than one page, add both pages in the citation. Replace “p.” with a “pp.” and add the page numbers with an en-dash between them. Here’s an example:
The report found that “the coal mine will spread over an area of 1300 hectares, displacing more than 10,000 people” (Iman, 2016, pp. 45–46).
Aside from parenthetical citations where the author’s name appears in parenthesis, you can also create a narrative citation. In this citation, the author’s name appears as part of the narrative text and the year of publication and page number appear in parentheses.
Iman found (2016) that “the coal mine will spread over an area of 1300 hectares, displacing more than 25,000 people” (pp.45–46).
While directly citing an entire paragraph or a block of text of more than 40 words, indent the quote and add the citation in parentheses at the end. Here’s an example:
The proposed coal mine in the Hasdeo forests spans a total area of 1300 hectares. It is home to more than 25,000 tribal residents, providing means of livelihood for 5,600 families. Over the next decade, the mine will also take over neighboring villages for waste disposal. (Iman, 2016, p. 45)
If you’re referring to a source that doesn’t have page numbers like a blog, website, or ebook, you can add the paragraph number.
Iman found (2016) that the coal mine would displace more than 25,000 people (paras.4–5).
In case you’re citing an institution or group instead of an author, mention the full name in the first citation. In the following in-text citations, you can replace the group name with an abbreviation.
First citation: (Alliance of People’s Movements [APM], 2007)
Following citations: (APM, 2007)
When you’re citing multiple sources in a single citation, separate them with a semicolon in your citation. Take a look at the following example:
The proposed coal mine would have displaced more than 25,000 people while also destroying a forest rich in biodiversity (Iman, 2016; APM, 2007).
APA Style citation requires a reference page with entries that correspond to your internal citations. In an APA 7 citations list, each reference entry has four parts: author, date, title, and source.
These four elements answer your readers’ questions about the sources you cite. Whose work are you citing? When was it published? What is the title of this work? Where can one access it?
In order to answer these questions properly, your APA reference page must follow the proper citation format. This helps the reader access and understand your citations easily.
Here’s an example of an APA citation:
Journal articles are the most commonly cited sources on any APA reference page. While including all details possible in your reference entry is desirable, this is not always possible. Some articles may not have an issue number or page number. In this case, you may omit these details from the reference.
Let’s go over the basics of journal citations under the APA style guide.
Iosua, S. L. (2017). Individual proximity, complex and coordinated collective movement. Journal of Comparative Psychology, 123(6), 126–134. https://doi.org/10.1167/com0000274
Chavez, O., & Garcia, G. (2009). Role of emotional intelligence in developing executive leadership. The Journal of Consulting Psychology, 59(3), 133-145. https://doi.org/10.1237/1094-83184.108.40.2060
A similar citation format is used to cite print and digital books under the 7th edition of the APA style guide. The latest edition also states that digital books need not mention the format, platform, or device on which they are accessed.
Here are the basic guidelines for citing books in the APA 7 format:
Freeman, H. & Weber, K. (2019). Sociological research methods and best practices. Routledge.
Tanaka, L. M. (2020). Encyclopedia of nursing research (3rd ed.). Fawcett Publishing Company. https://doi.org/11.1037/0005608-893
In case the book’s principal contributors are editors and it has no authors, the editor’s names replace those of the authors. In a parenthesis, add “Ed.” or “Eds.” depending on the number of editors.
Here’s an example:
Freeman, H. & Weber, K. (Eds.) (2019). Sociological research methods and best practices. Routledge.
If the book has both authors and editors, this is how you should cite it:
Tanaka, L. M. (2020). Encyclopedia of nursing research (K. S. Williams, Ed.; 3rd ed.). Fawcett Publishing Company. https://doi.org/11.1037/0005608-893
Mention the chapter title before the book title without italicization. Don’t capitalize any words but the first word, the first word after a colon or dash, and proper nouns. Add the page numbers for the chapter in parentheses after the book title.
Here’s an example:
Freeman, H. & Weber, K. (Eds.) (2019). Limits of qualitative research. Sociological research methods and best practices (pp. 134–159). Routledge.
If you’re citing a chapter from an edited book, the names of the editors appear as part of the book title, preceding the title. Consider the following example:
Freeman, H. & Weber, K. (Eds.) (2019). Limits of qualitative research. In R. M. Kim & D. R. Wright (Eds.), Sociological research methods and best practices (pp. 134–159). Routledge.
Websites have become increasingly common in references. Accordingly, the 7th edition of the APA Publication Manual has revised its rules to make website citations less complicated.
Let’s go through the basics of website citation under APA 7:
Broderick, T. (2022, April 19). The student’s guide to managing stress in college. Best Colleges. https://www.bestcolleges.com/resources/balancing-stress/
While citing an online news article, the website title is not italicized. Instead, the title of the newspaper is written in italic title case as the source element.
Devereux, E. (2022, July 11). Poll shows rise in public support for nursing industrial action. Nursing Times. https://www.nursingtimes.net/news/workforce/poll-shows-rise-in-public-support-for-nursing-industrial-action-11-07-2022/
A similar rule exists for blog post citations. The web page title is written in sentence case while the blog title appears in italic title case.
Bachchhav, P. (2022, January 20). The top 5 dos & don’ts of academic writing. Resource Center – PaperTrue. https://www.papertrue.com/blog/the-top-5-dos-donts-of-academic-writing/
These guidelines and examples of APA citations are sure to help you write and format your references. But in case you need an academic editor to thoroughly proofread your APA Style paper, you know where to go!
Get carefully curated resources about writing, editing, and publishing in the comfort of your inbox.